Smart office solutions

Optimaze Worksense empowers a safe return

The Optimaze Worksense App empowers employees and facility managers to plan for a controlled and safe return to the office, while offering a choice-based and connected workplace. Use your smart office solution to gain a better workplace experience, while easily collecting IoT data for continuous workplace management and improvement.

Ensure a safer return to the office. Provide employees the choice to work from home or from the office, with open and real-time data, pre-booking of desks, and management of desk & room availability.

Worksense is a smart office solution designed to serve two main purposes:

REAL ESTATE PROs get easily collected data for continuous workplace management
EMPLOYEES get a better workplace experience

Data-driven facility management

Manage your facility with thick data of actual space use

Offer your organization real-time information about available workseats with an intuitive floor plan view
Save on real estate costs and reduce your carbon foot print by optimizing space use
Enrich utilization data with observations of work activities and group sizes
Use heat maps to understand which spaces attract users and which don’t
Gather statistics on the actual amount of remote work done

Improve your facility management

Collect feedback from the space users
Replace paper printouts of floor plans for wayfinding with Worksense lobby screens
Keep your floor plans in order - our space management team will make sure your floorplans are up-to-date
Plan moves and changes with Optimaze space management tools

In Optimaze Worksense the data is presented in an easy and understandable way for you to make informed decisions on the workplace.

Make your workday run smoother and easier

Optimaze Worksense helps you have a more dynamic and flexible work environment. You have real time space availability at your fingertips.

Manage and communicate desk availability and daily office capacity transparently
Pre-designate bookable desks and spaces to ensure physical distancing
Proactively supervise and avoid overcrowding with real-time sensor data (optional)
Plan your days for remote work or office work, based on foreseeable congestions
Minimize and communicate unnecessary public commutes, due to fully-booked office
Mobile app for touchless interface to search, find, reserve & request service
Room pre-booking, mobile extensions & cancellations, decrease “ghost meetings”
See booking information for meeting rooms and other resources
Single-point creation of location-based service requests (IT, maintenance, cleaning etc.)
Gather reservation statistics for managing and improving workplace
Add wireless sensors for real-time data on usage and share with employees
Gather data to optimize space use and utilization
Use heat map data and usage trends
View real-time office indoor air quality information by adding wireless sensors (optional)
Gather indoor air data for analysis, reporting and optimization
Allocate service efforts to where most needed by sharing data with FM
Scales easily and fast, from single rooms to global portfolios
View real-time parking availability, using sensor data (optional)
Scale up to full “Flow package”, to include eg. real-time waiting time info at lunch restaurants
Multiple languages, Metric and Imperial units, Optimized for color blindness

Benefits of Optimaze Worksense

1. Empower Flexwork & Activity-Based Working

Support employee autonomy, self-management and a trust-based culture
Reopen buildings, manage capacity, enable desk booking
Empower productive work based on preferences and workmodes
Find the right available work setting that works for you

2. Make Evidence-Based Decisions with Data

Collect IoT data for informed management of real estate
Enable a safer, gradual and staggered return to the office
Involve staff in developing your workspaces. Collect feedback on things that don’t work.
Use data for daily real-time decicions. Prefer it warm or cold? Use visualized sensor data on temperature, humidity, and carbon dioxide. Need a free space quick? See traffic lights.

3. Improve Workday Experience & Eliminate Daily Friction

Wayfinding around the campus seeking resources, places and routes
Searching & finding available work desks & spaces
Booking and releasing meeting rooms on the go
Selecting spaces based on indoor air quality preferences
Finding free parking spots
Reporting tech & other issues quickly, to be fixed
Requesting services
Avoiding wasting lunch time on queueing

4. Save Space, Money, Time & Stress

Save on wasted space and real-estate costs
Optimize spaces and redesign offices to better serve your company
Visualize "no-shows“ and free up rooms - do more with less
Stop wasting employee work time from looking and booking

5. Minimize Carbon Footprint, Fight Climate Change

Optimized and shared workplaces can mean less space per employee, which means less energy use (heating, cooling etc.) per person. Use data to optimize space, costs, experience, functionality and the environmental impact
Flexible, dispersed, remote and mobile working can imply less daily commuting
Utilization data enables real estate users to develop multi-user, multi-purpose spaces that can be better used by different user groups 24/7/365.

Optimaze Worksense has an easy-to-use interface based on a floor plan view. It works just as well on your desktop browser, lobby screens and smart phone.

Key Integrations

SSO (Single sign-on) Microsoft and Google
Calendars: Exchange, Office 365 (soon: Google Calendar)
100% SaaS, hardware-agnostic platform
Native mobile app support for iOS, Android
Connects to market-leading sensor and IoT technology, e.g. Sigfox, Connected Inventions (Detectify, AirWits), Xovis, Yanzi, and optical camera sensors (eg. PointGrab, JAS)
Digital signage, wayfinding screens and Info TV’s
Available via browsers on laptops
IWMS integration: manage costs, spaces, lease and service agreements, environmental impacts, users, workplace experience of entire real estate portfolio with Optimaze IWMS modules

Optimaze Worksense occupancy sensors are fast and easy to install

Optimaze Worksense can be used with any IoT sensor*. To ensure quality solutions that don’t require integrations we partner with the best in class technology partners such as Connected Inventions and Sigfox partners around the world.

Connected Inventions sensors track space availability as well as indoor air quality. Sensors have been carefully designed to perform optimally in working environments – ensuring data quality and functionality in different types of spaces and workstations.

* We have a solution that is manufacturer independent – ask for more information about the sensors you are already using or about co-operation if you are a manufacturer.

Smart office solutions